Email encryption is the process of encoding email messages so you can protect the content to ensure it is not read by people other than the intended recipients you sent the email to.
In our modern world, where more business is done on the Internet and important messages are sent via email, there is an ever-increasing need for protection and email encryption is one method to do that.
1. Who needs to think about email encryption?
Well, lots of people need to think about email encryption and how it might protect them online. Your personal information can be exposed through email and could lead to a number of negative things, like accessing your bank accounts or stealing your identity.
For example, email encryption is necessary for lawyers because they deal with important, private documents on a daily basis. The leaking of certain information could have major repercussions for multiple parties so legal offices need to put an emphasis on protecting the documents they share via email.
Any Human Resource department should be using email encryption tools as well. They share private documents (often related to payroll) and might share important information with colleagues via email, meaning it’s crucial for them to take safety measures before they are compromised.
Everybody who regularly uses email should consider an email encryption tool, especially if you do business over email or regularly send private information.
2. Sensitive data that should be encrypted
Well, it doesn’t hurt to encrypt all outgoing emails to protect yourself and your recipient. But, if you’re sending the following information, you should definitely encrypt your email:
- Credit Card Information.
- Confidential company data that you want to keep private.
- Confidential Human Resources documents.
- Important files that.
- Customer data and personal information that can not be shared.
- And much more.
Email protection is important so take it seriously by using an email encryption tool when you can.
3. Two Types of Email Encryption
S/MIME (Secure/Multipurpose Internet Mail Extensions): A way to send digitally signed and encrypted messages to whatever contacts you’d like. This type of email encryption tells the recipient that the email is the exact email that started with the sender.
PGP/MIME (Pretty Good Privacy): This is the most popular way of encrypting messages and involves you creating your own authoritative key using the PGP software. You can have the message be private or public, then you share the key with whoever you’d like to access it.
These two types of email encryption are very similar but do have some differences. You can read more about S/MIME and PGP/MIME on the TechRepublic website today, and dive into what type of email encryption is best for you to use.
4. Types of email add-ins that can help
As online protection becomes more important, a number of new companies have launched with software and plug-ins so you can protect yourself.
One company that helps users with email encryption is Permido, a new add-on for outlook securing communications for everyone. They have created a very user-friendly plugin that integrates seamlessly in your Outlook email client.
All communication within the Permido system is encrypted and all messages are stored encrypted. Every message generates a unique key, which is required for decrypting and subsequently reading the message. Most end-to-end encryption schemes rely on having two keys: a public and private one to access the content. This is a prevalent way of handling EE2E, and yet, it can be unnecessarily complex. At Permido, things are done a little differently.
When we receive the encrypted message, the key is sent to the recipient without having their content on our system. Once the sender goes back to read the email, they are the ones who have the unique key “to open the mailbox and pick up the letters”.
Learn about email encryption today and protect yourself!
Online privacy is extremely important and, as the world moves to the Internet, online protection needs to be considered by everyone. Read more about email encryption and what it can do for you today to ensure that you are doing all you can to protect you and your email recipients.